white-space charactersFor control and predictability

You’re now fa­mil­iar with the es­sen­tial al­pha­betic, nu­meric, and sym­bol char­ac­ters. We turn to the fre­quently over­looked white-space char­ac­ters—the key­board char­ac­ters that put space be­tween point A and point B.

Why are they over­looked? For one thing, they’re in­vis­i­ble. As you learn to use white-space char­ac­ters, you’ll find it help­ful to make them vis­i­ble. That way, you can ver­ify that you’re typ­ing them cor­rectly and that they’re hav­ing the in­tended ef­fect. Later, you’ll find it use­ful to see them while di­ag­nos­ing for­mat­ting problems.

How to display white-space characters

WordHomeParagraph panel → but­ton (or con­trol + shift + 8)

Mac OS Word but­ton (or ⌘ + 8)

Word­Per­fectViewShow ¶ (or con­trol + shift + F3)

There are six im­por­tant white-space char­ac­ters: the word space, the non­break­ing space, the tab, the hard line break, the car­riage re­turn, and the hard page break. Each white-space char­ac­ter has a dis­tinct func­tion. Use the right tool for the job.

“But if all white space looks the same when printed, why should I care?” Two rea­sons: con­trol and pre­dictabil­ity.

Con­trol means you get the in­tended re­sult with the fewest key­strokes. Sup­pose you need a para­graph to start at the top of the next page. What to do? If you use a hard page break rather than a se­quence of car­riage re­turns, you can get the job done with one keystroke.

Pre­dictabil­ity means that as you edit your doc­u­ment, you’ll get con­sis­tent re­sults. When you ap­prox­i­mate a hard page break with car­riage re­turns, your text will even­tu­ally re­flow, and you’ll get a large gap where you in­tended a page break. Then you’ll have a new prob­lem to di­ag­nose and fix. But a hard page break will al­ways do the right thing.

The time you in­vest in learn­ing the white-space char­ac­ters will be paid back in lay­outs that snap to­gether faster and re­quire less fiddling.

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