bold or italicOne or the other, as little as possible

Bold or italic—think of them as mu­tu­ally ex­clu­sive. That is the rule #1.

Rule #2: use bold and italic as lit­tle as pos­si­ble. They are tools for em­pha­sis. But if every­thing is em­pha­sized, then noth­ing is em­pha­sized. Also, be­cause bold and italic styles are de­signed to con­trast with reg­u­lar ro­man text, they’re some­what harder to read. They’re fine for short bits of text, but not for long stretches.

Nev­er­the­less, some law­yers—let’s call them over­em­pha­siz­ers—just can’t get enough bold and italic. If they feel strongly about a point, they won’t hes­i­tate to run the whole para­graph in bold type. Don’t be one of these peo­ple. This habit wears down your read­ers’ reti­nas and their pa­tience. It also gives you nowhere to go when you need to em­pha­size a word. That’s no prob­lem for overem­pha­siz­ers, who re­sort to un­der­lin­ing bold text or us­ing a lot of bold italic. These are both ter­ri­ble ideas.

With a serif font, use italic for gen­tle em­pha­sis, or bold for heav­ier emphasis.

If you’re us­ing a sans serif font, skip italic and use bold for em­pha­sis. It’s not usu­ally worth ital­i­ciz­ing sans serif fonts—un­like serif fonts, which look quite dif­fer­ent when ital­i­cized, most sans serif italic fonts just have a gen­tle slant that doesn’t stand out on the page.

by the way
  • For­eign words used in Eng­lish are some­times ital­i­cized, some­times not, de­pend­ing on how com­mon they are. For in­stance, you would ital­i­cize your bête noire and your Weltan­schau­ung, but nei­ther your crois­sant nor your ré­sumé. When in doubt, con­sult a dic­tio­nary or us­age guide. 

  • One rea­son I don’t rec­om­mend sans serif fonts for body text is be­cause they of­ten have weak italic styles. Le­gal ci­ta­tions need a dis­tinct italic.

  • See head­ings for tips on how to avoid the arms race of overem­pha­sis when work­ing with mul­ti­ple head­ing levels.

  • If you need an­other op­tion for em­pha­sis, con­sider small caps.

  • Some fonts have styles that are heav­ier than bold, like black or ul­tra. These weights are usu­ally in­tended for large sizes (for in­stance, head­lines) and don’t work well at body text sizes.

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